Do you have lots of old records to get rid of? If you need to clear a file cabinet filled with outdated company documents, don’t just summon a trash removal company to get take them away. If those documents contain sensitive information like client profiles, then you will be liable if it was proven that they facilitated identity fraud. These documents should be disposed of properly and to assure yourself of that, you need the services of an accredited paper shredding company.
Your liability could easily translate to $250,000 if fail to practice proper discretion. That’s a lot of money to pay just because you became negligent. The government mandates that all companies should comply with the proper elimination of sensitive data as they can be used in many criminal activities. If you don’t comply, you’ll definitely pay the price.
What Documents Should Be Destroyed?
Almost all types of documents that contain information such as names, addresses, birthdays, and other data should be destroyed beyond recovery. There could be many paperwork or documents that contain this information sitting in your office. It’s common practice for companies to ask for these data from their employees or customers. Examples of such documents are payroll records, personnel files, customer account numbers, bank documents, and financial statements.
Other documents that you don’t want to end up in the wrong hands are competitor data, price lists, marketing materials, canceled checks, tax records, internal memos, and invoices, among others. Companies have trade secrets to protect. One document that contains pertinent information escaping your office and ending up in the wrong hands could be detrimental to your organization.
Protect Your Interests
Hiring paper shredding companies will work to your advantage. Hiring them is protecting your interest because you’ll be assured that you are no longer legally liable after transferring the data destruction task to them. You’ll have full peace of mind knowing that no information is divulged outside your organization. Some service providers can even provide on-site services so you don’t have to worry about sensitive files leaving the four corners of your office.
Accredited paper shredding companies can assure you of these things and a whole lot more. They will notify you of every stage completed during the course of document destruction and will send over a certification showing that the whole task was completed successfully. That certification is your assurance that all data is removed properly and beyond recovery.
What Companies Need Data Shredding?
All companies definitely need data shredding services although they are mostly required by banks, financial institutions, insurance companies, hospitals, schools, and government agencies. Any company that deals with customer records by the thousands should be very careful when disposing of any document or storage device that may contain specific customer information.
If your office shredder can’t do the job, then you should definitely call a company that can help you out. If you live in Worcester, then seek the paper shredding company Worcester MA with the equipment, tools, personnel, expertise, and accreditation that are necessary to provide a prompt, convenient, fast, and well-executed service.
Paper shredding is very vital for protecting sensitive employee files, client records and business information. As a matter of fact, protection of privacy should be your highest priority when hiring for a professional and highly reputable paper shredding service provider. Whoever, ensuring your documents are securely destroyed is not the only thing that the professional paper shredding service can give to your company.
In addition to increasing productivity and reducing liability, outsourcing your record shredding also secures your company reputation, saves your organization money as well as contributes to a better environment. The following are some reasons why professional shredding is very important for your business:
- Enabling Productivity
Depending on your office shredding machine is way better compared to just throwing files into the trash bin. However, it takes a lot of time to put papers through the paper shredding machine. Aside from that, shredding one file still takes a lot of minutes with all the procedures involve such as:
- Oiling of shredder blades
- Disposing of shredded paper
- Cleaning up of small paper particles
- Straightening sheets of paper
- Getting rid of staples and paper clips
When you shred your sensitive files in-house, you may end up paying your crews to feed the shredder instead of making revenues for your company.
A professional and highly reputable paper shredding company in Worcester MA enables your personnel to make the most of their time and effort. Collection bins are placed in your office allowing unnecessary files to be disposed securely and quickly. The whole process of destroying documents is being handled for you, enabling maximum productivity for your crews.
- Saves Money
Keeping an internal paper shredding program for your business is costly. The costs may include:
- Utility expenses
- Replacing inoperable equipment
- Performing maintenance
- Purchasing disposal bags
- Buying shredding machines
Outsourcing shredding saves a lot of money for your company. In fact, locked collection bins replaced your electricity-hogging paper shredding machines. They’re emptied on a scheduled basis which prevent unauthorized access to sensitive documents.
- Reduces Liability
You cannot ignore your legal obligations to keep privacy standards for your confidential information. Certified and professional paper shredding services make sure that the destruction of sensitive information complies with the standards of privacy protection outlined in the laws. The certificate of destruction further decreases potential risks of liability for your company by providing method of destruction and proof of time and date.
- Safeguarding the Reputation of Your Company
Your company’s reputation is one of the most important assets for your business. If your files are not destroyed properly, they may fall into someone else’s hands which can compromise the trust of your employees, clients and probably the entire community. It actually does not take a long period of time for a breach of privacy to become a headline.
Professional and reputable shredding services protect your company’s reputation by giving you reliable as well as ensure proper destruction of your files. Screened, uniformed experts destroy your sensitive documents following a strict series of custody processes, the destruction procedures are locked and recorded, GPS-tracked cars are being used for transportation of paper documents to a safe shredding plant.
Large companies are required by law to protect their customer’s sensitive profile and information. Otherwise, they may be subjected to fines as much as $250,000. That’s a lot of money lost due to negligence. But did you know that more than four times that amount is lost every year due to identity fraud? That’s the reason why data and paper shredding services are highly in demand these days.
When hiring a paper shredding company, you have to make sure that you transact only with reputable organizations. Because sensitive information is being handled, it is only important that the job is entrusted to people who have the knowledge, skills, expertise, and capacity to do it. The government has set rules on how to handle sensitive data. Every paper shredding company has to comply with it.
Accredited Data Destruction
Because security is valued highly by all people these days, companies that offer paper shredding services deem it necessary to regulate their own industry. This is why they now have organizations that handle accreditations to ensure clients that they have nothing to worry about after the data destruction task has been transferred to the provider.
The two highly respected organizations that regulate the data shredding industry are the North American Shredding Association and the National Association of Information Destruction. If the company you want to hire belongs to both or either one of these organizations, then you’ll have full peace of mind knowing that the sensitive data from your company will be handled and disposed of properly.
Choosing a Paper Shredding Company
When choosing a paper shredding company, go for the one that is trusted by banks, insurance agencies, credit unions, doctor’s offices, medical clinics, law firms, accounting firms, research institutions, schools, retailers, manufacturers, and government agencies. Ask for the previous client portfolio of the company to see how many reputable institutions have hired them in the past. That should give you a good idea as to how well they’ll serve you.
You deserve nothing but superior services as far as data destruction is concerned. This is one job that has no room for errors as such errors may prove to cost you very dearly. Dealing with companies that have been providing the service for a very long time will ensure you that everything will go as smoothly as expected, from the timely collection of the documents all the way to shredding them at the warehouse or place of business.
Paper Shredding Company Worcester, MA
If you live in the Worcester area, then you simply have to find a paper shredding company Worcester MA that can comply with your strict requirements. Sometimes, you don’t want the documents to leave your office and that’s understandable. The company you deal with should have a solution for that, too.
Heavy-duty shedding equipment is available these days. The company should one own one of them and take them to your office at your request. That should allow you to do supervised data shredding if that’s what it takes to put your mind at ease.